Selectmen’s Meeting, December 21, 2023



December 21, 2023


Opened the meeting and declared a quorum present.  Selectmen present:  Ben Astbury, Susan Ford, Colby Pert.  Also present:  CEO Duane Ford, Assistant Barbara Grindle, School Board Chairman Allen Cole, Superintendent Dan Ross.


There being no errors or omissions in the minutes of the last meeting, moved, seconded and voted to  approve the minutes as written.


Reviewed and signed the treasurer’s warrant for $$9,799.67:  clearing $2,258; sludge $60; Fire protection $472.20; town office $592.86; town house $28.23; snow $48.24; streetlights $156.78; roads $6,092; administration $91.04.


Moved, seconded, and voted to add two items to the agenda: a Planning Board resignation and acceptance of the heat pump grant.


CEO REPORT:  1) Continuing to work on the Smith property on Black’s Pond, put him in touch with 911 officer to get an address; 2)  questions regarding a new addition to a house on Snows Cove Road; 3)  Checked on paved land and ramp to a new pier at the shore on Ocean Side Drive – sending letter and photos to DEP to maintain a paper trail hoping that DEP will deal with the landfill in a wet land;  4)  will follow up with a building notification form for the former Cutting property where an excavator is working on Ocean Side Drive; 5) no sign of anyone at Loon Lane to show a permit for work being done there.


DISCUSSION and/or ACTION ITEMS:  1)  School board/Superintendent update:  Reviewed some of the maintenance needs and the costs associated with them, also reviewed several items that will affect the budget numbers.

2) MMA checklist :  Discussed several of the items and most of them have been done.  Ford will draft a reply.

Planning Board resignation:  Peter Neill has sent his resignation as an alternate member of the Planning Board effective immediately.  Thank you for your service for the past several years Peter.

Heat Pump grant acceptance:  Moved, seconded and voted to sign the letter confirming the installation and cost of 1 heat pump in each of the fire stations and one heat pump in the town office.


UNRESOLVED BUSINESS:  1)  Contract with the animal shelter for animal control – will contact County Animal Control to see if we need to have a contract or if it is included in their contract.

2)  Discussed the program sent by Donna Beninati for the Comprehensive Plan.

3)  The audit still needs some information.


ASSISTANT’S REPORT:  Mr. Bailey had no power and no phone so didn’t come to do the audit for General Assistance.  He will set something up for next month.


ADJOURN:  There being no further business, moved, seconded and voted to adjourn the meeting at 7:06 p.m.


Respectfully submitted,

Barbara Grindle, Assistant